To ensure a high, uniform and effective level of maritime safety, maritime security, prevention of, and response to, pollution caused by ships as well as response to marine pollution caused by oil and gas installations.
In order to accomplish its tasks and mandate the mission statements of various units are as follows:
The Executive Director
Reporting to the Administrative Board, the Executive Director is responsible for the setting up, running and development of the Agency.
Support to the Director in all areas under his responsibility, including policy, communication, planning and monitoring.
Internal Control Coordinator
Special Adviser on Quality Assurance
DEPARTMENT A: Corporate Services
The mission of Department A – Corporate services is to provide high quality and timely support to EMSA's core operational business, and to assist management and staff in the areas of human resources, legal and financial affairs, information technology, facilities and logistics, meeting and conference management, protocol, planning and monitoring.
Supporting the Head of Department are two functions: one supporting planning and monitoring throughout the Agency, including preparation and follow-up of the budget; and the other in charge of ensuring relevant procurement, contracts and financial operations.
Unit A.1 - Human Resources & Internal Support
Development and implementation of sound human resources management and personnel policies and procedures throughout EMSA, as well as implementation of the Protocol on Privileges and Immunities. Advice to management on these matters. Support for EMSA events.
A.1.1 HUMAN RESOURCES
Implementation of the Staff Regulations and the CEOS. Development, implementation and support of staff policy in the areas of: recruitment, administration of current staff, development and training, remuneration and staff welfare. Implementation and support to staff for all rights and obligations regarding the Protocol on Privileges and Immunities.
A.1.2 STAFF DEVELOPMENT & INTERNAL SUPPORT
In charge of the implementation of EMSA Staff Development Policy as well as an accurate application of rights and obligations under the Protocol on Privileges and Immunities (Seat Agreement). In addition, the sector is responsible for document management and archiving policies at EMSA.
A.1.3 EVENTS & MISSIONS SUPPORT
Technical and logistical support to events organised by EMSA and processing of missions reimbursements and reimbursements to participants/experts.
Unit A.2 - Legal, Financial & Facilities Support
Advice to the Executive Director in Legal, Budgetary and Financial Affairs; Financial and Legal verification of budgetary and financial transactions; training in relation to finance and procurement; preparation and updates of relevant manuals, guidelines, templates and procedures; management of facilities and support services.
A.2.1 LEGAL AFFAIRS:
Legal verification of procurement procedures and legal commitments; legal advice to the Executive Director and EMSA staff; updates of relevant
manuals, guidelines, templates and procedures; management of contract archive; advice to EMSA staff in procurement issues.
A.2.2 BUDGET AND FINANCIAL AFFAIRS:
Ex-ante financial verification of commitments, payments, recovery orders; invoice registration; provision of budget overviews; drafting of amending budgets; initiation of credit operations and transfers; updates of relevant manuals, guidelines, templates and procedures; advice to EMSA staff in financial and budgetary issues.
A.2.3 FACILITIES AND LOGISTICS
Mail handling, transport, print and facilities and logistics management services. Supervision and coordination of contractors regarding cleaning, maintenance and the security of the premises.
Unit A.3 - Operations Support
The Unit's mission is to define and implement an ICT Strategy, Architecture, Services and Policies to provide secure and reliable development, hosting and operations of EMSA's Maritime & Corporate Applications so that they can increase business efficiency and actively and quickly support evolving business needs.
Unit A.3 provides and supports development, testing, deployment and operations of EMSA's ICT infrastructure, horizontal service platforms, maritime applications and corporate services using state-of-the-art IT Service Management processes based on ITIL. Mission of the Unit is to support business objectives ensuring end-to-end ICT security, service availability, performance and reliability through implementing best practice project & service management, including design, transition, hosting, monitoring, business continuity and disaster recovery processes.
A.3.1 ICT OPERATIONS
The Sector is responsible for the datacentre management (at primary and business continuity sites); for the hosting and IT Operations (2nd level) for all Maritime Applications; for the internal Corporate Services management (directory services, DNS, email, file server, SharePoint etc.); for desktop management and the service desk for internal users; for networking and security.
EMSA has built a state-of-the-art data centre to host the Maritime Applications as well as the internal Corporate Services (directory services, DNS, email, file server etc.). EMSA operates a primary hosting centre in Lisbon and a Business Continuity Facility in Madrid, interconnected to each other and both based on a highly consolidated ICT infrastructure using 10Gbps convergent network technologies, blade and other mid-range x86 servers, EMC and Netapp disk arrays, Cisco and Checkpoint equipment, and VMware virtualisation products. Currently EMSA is managing more than 800 Virtual Machines on a virtual infrastructure built on 30 physical servers, using both fibre-channel and network-based storage services. VMs for the Maritime Data Centre are mostly Linux Red Hat Enterprise Servers with Oracle database or WebLogic middleware on board, whereas VMs for Corporate Services are mostly based on Microsoft Windows Server 2008 with IIS, SharePoint or SQL services installed. The following replication technologies are used to synchronise systems and data between the two main data centres: Oracle Dataguard, Storage Array based replication, VMware Site Recovery Manager, Microsoft cluster continuous replication. The security infrastructure is built on leading edge technologies for firewall, bot detection, IDS, IPS, WAF, mail filtering, log correlation and SIEM.
A.3.1 supports development, testing, deployment and operations of EMSA's infrastructure, maritime applications and corporate services using state-of-the-art IT Service management processes based on ITIL. Mission of the Sector is to support business objectives ensuring end-to-end service availability, performance and reliability through implementing best practice hosting, monitoring, business continuity and disaster recovery processes.
A.3.2 PROJECT DELIVERY
The primary focus of this sector is enterprise architecture and application lifecycle management, i.e. to ensure the delivery of ICT projects within an agreed time and budget, with agreed scope and quality. While the relevant operational unit in the Agency is responsible for the functional specifications, follow-up, testing and acceptance of systems (i.e. the business logic), A.3.2 is responsible for ICT project management, deployment activities and verification & validation of non-functional requirements (performance, reliability, scalability etc.). A.3.2 is also responsible for an ICT security audit of the project.
A.3.2 is also tasked with all middleware (WebLogic, tomcat) and database (Oracle RAC & Exadata administration and installation, configuration, integration and deployment of application components (mainly in JAVA EE technology) within the pre-production and production environments of EMSA's ICT Infrastructure (including the Business Continuity Facility (BCF)). This also includes the appropriate configurations and customisations of EMSA's ICT service platforms (database platforms, Access Management (single sign-on), Identity Management, Portals, Enterprise Service Bus, nautical maps, etc.). Finally, A.3.2 also manages and operates all ICT service platforms in all environments including the BCF.
DEPARTMENT B: Safety and Standards
Department B is responsible for technical and scientific assistance to the Commission and the Member States in the proper development and implementation of EU legislation on maritime safety, maritime security, prevention of pollution by ships. It is also responsible for the verification and monitoring of the implementation of EU legislation through visits and inspections, and supports capacity building through training and cooperation and tools such as STCW-IS, EMCIP, THETIS and its modules, RuleCheck and MaKCs. It also manages projects of assistance to the European Neighbourhood Countries: SAFEMED III and TRACECA II.
Unit B.1 - Visits and Inspections
Unit B.1 is responsible for the activities in the fields of Standards for seafarers, maritime security, visits to Member States and related horizontal analysis to monitor and provide support in the implementation of EU maritime legislation
B.1.1 REGULATORY COMPLIANCE
B.1.1 is responsible for the visits to Member States, on their functioning and organisation of the systems in place for the operational implementation of EU maritime Regulations and Directives, in close cooperation with the EMSA business units having specific responsibility for the relevant legislative instruments.
B.1.2 STANDARD FOR SEAFARERS
B.1.2 is responsible for visits and inspections, in Member States and third Countries, under Directive 2008/106/EC. B.1.2 is also responsible for the maintenance and the enhancement of the STCW-IS, the information system which stores information on certificates and endorsements of recognition, and for the assistance to the Commission and the Member States on STCW, ILO and human element related issues.
B.1.3 MARITIME SECURITY
B.1.3 is responsible for providing technical assistance to the Commission and to the EFTA Surveillance Authority in their monitoring of Member States' implementation of the maritime security requirements under Regulation (EC) 725/2004, on enhancing ship and port facility security.
B.1.4 ANALYSIS AND ASSESSMENT
B.1.4 is responsible for horizontal analysis and assessments regarding the overall implementation of maritime Regulations and Directives across Member States. It follows a holistic approach, in close cooperation with the units/sectors responsible for the specific area of legislation, and is based on the visits carried out by EMSA and on information available in-house. The analysis aims at the identification of horizontal findings, to draw relevant lessons and facilitate the dissemination of good working practises.
Unit B.2 - Ship Safety
Unit B.2 is responsible for providing technical assistance on matters regarding ship safety, marine equipment, Classification Societies and Accident Investigation.
B.2.1 SHIP SAFETY AND MARINE EQUIPMENT
B.2.1 provides technical advice to the Member States and the European Commission in the implementation and development of EU legislation concerning marine equipment and ship safety standards. It assists the Commission and the Member States on various subjects related to passenger ship safety, fishing vessels, bulk carrier safety, safety management and the certification of marine equipment. The activity includes tasks such as; supporting the Member States and the Commission for work at the IMO on matters of EU competence, commissioning studies (e.g. on the acceptable and practicable risk level of passenger ships related to damage stability) or supervising the MarED database of EU approved equipment.
B.2.2 CLASSIFICATION SOCIETIES
B.2.2 carries out inspections of classification societies that survey and certify ships in international trade and that are acting as recognised organisations on behalf of Member States. These inspections are carried out world-wide and inspection results are an important input for the Commission’s regular assessments of these organisations, as required by Regulation (EC) No 391/2009 ‘on common rules and standards for ship inspection and survey organisations’.
B.2.3 ACCIDENT INVESTIGATION
B.2.3 is responsible for technical assistance for the implementation of Directive 2009/18/EC establishing the fundamental principles governing the investigation of accidents in the maritime transport sector. It provides the Secretariat for the Permanent Cooperation Framework (PCF) of Accident Investigation Bodies. It is also responsible for the maintenance and enhancement of EMCIP, the European Marine Casualty Information Platform, a tool to store and analyse casualty data and investigation reports provided by the Member States.
B.3 - Environment & Capacity Building
Unit B.3 is responsible for providing technical assistance and statistics to the European Commission and the Member States on matters regarding the implementation and enforcement as well as possible amendments to EU legislation on Port State Control, Prevention of Pollution from ships and protection of the Environment. It is also responsible for training and capacity building activities, including assistance to Enlargement Countries and beneficiaries of the European Neighbourhood Policy (ENP). It also hosts the Management Unit of EQUASIS.
B.3.1 TRAINING AND COOPERATION
B.3.1 provides training and technical assistance to EU Members States, Iceland and Norway through seminars, training sessions, sharing best practices and e-learning with the objective to further improve the effective and harmonised implementation of relevant EU maritime legislation. This includes the training for PSC Officers within the Paris MoU region as mentioned in Directive 200916/EC.
B.3.1 also provides training and technical assistance to Enlargement countries and to the beneficiary countries of the European Neighbouring Policy (ENP) through SAFEMED III and TRACECA II.
B.3.2 MARINE ENVIRONMENT AND PORT STATE CONTROL
B.3.2 provides technical and scientific assistance to the Commission and Member States in the field of prevention of pollution caused by ships and promotion of sustainable shipping. This includes the development, implementation and enforcement of existing or proposed international and EU legislation(e.g. port waste reception facilities, minimising waste on board ships, ship recycling, air pollution (SOx, NOx), alternative emission abatement methods, alternative fuels and cleaner power technologies, greenhouse gas emissions and implementation of the MRV regulation, ballast water management, leachates from anti fouling paints, sanctions for ship source pollution and the rules on liability and compensation).
B.3.2 is also responsible for technical assistance regarding the implementation of Directive 2009/16/EC as amended (Port State Control). This includes the participation in all bodies of the Paris Memorandum of Understanding on Port State Control.
B.3.3 SHIP INSPECTION SUPPORT
B.3.3 is responsible for the development, hosting and maintenance of tools to support the enforcement and monitoring of relevant EU legislation and Ship Inspection activities, such as THETIS, THETIS-EU, THTIS-MRV, RuleCheck, and MaKCs, the Agency’s eLearning platform. B.3.3 is also responsible for the analysis and dissemination of safety and environment related information on ships and their operations, using in-house tools as available, and the production of objective, reliable and relevant statistics and trend analysis for the benefit of the Agency, the Commission, the Member States and the maritime community more in general. It also hosts the Management Unit of Equasis and ensures its daily running.
DEPARTMENT C: Operations
This Department provides operational assistance to Member States and the Commission in the field of preparedness and response to at-sea pollution caused by ships and oil and gas installations. In addition, Department C facilitates technical cooperation between Member States and the Commission in the field of vessel and port reporting and for maritime surveillance at sea. A number of systems (e.g. SafeSeaNet, CleanSeaNet, Long Range Identification and Tracking) are maintained and developed in order to offer government-to-government maritime information services; this includes a platform for integrated maritime information services, tailored to user requirements.
The Department is composed of four units, and also has a horizontal "coordination and innovation" cell.
Unit C.1 - Pollution Response Services
Unit C1 provides Member States and the Commission with technical, operational and scientific assistance in the field of accidental or deliberate marine pollution by ships and oil and gas installations, and, upon request, delivers support in a cost-efficient way to the anti-pollution mechanisms of Member States. Unit C1 participates in the technical meetings of the Regional Agreements upon request of the Commission.
C.1.1 COOPERATION AND INFORMATION
C.1.1 develops and coordinates cooperative activities in the field of marine pollution preparedness and response, for the European Commission services, the EU Member States and other relevant organisations. More specifically, scientific and technical information on oil spill response options are collected and disseminated, including the use of chemical dispersants. EMSA's Hazardous and Noxious Substances (HNS) Action Plan is implemented through activities such as maintaining the MAR-ICE Network and offering decision support tools for pollution response.
C.1.2 CONTRACT MANAGEMENT & PLANNING
C.1.2 manages and develops the contracts necessary to establish the EMSA Oil Spill Response services for European waters, addressing any contract related financial and legal aspects. This is achieved through the development and coordination of complex public procurement procedures, as well as constant reviews and updating the financial and multi annual budget planning.
C.1.3 RESPONSE ASSISTANCE
C.1.3 tasks include: participating in international oil spill response exercises; training responders under contract and verifying the readiness of arrangements; conducting studies addressing the technical and operational status of the vessel network; and implementing improvements where appropriate. Member States and the Commission are, upon request, provided with technical and scientific assistance in support of spill response operations, either onsite or remotely. This assistance can consist of oil recovery vessels, dedicated oil spill response equipment and/or dispersants.
Unit C.2 - Vessel and Port Reporting
The mission of Unit C.2 is to ensure the efficient operation, monitoring and evolution of building blocks of the EU vessel traffic information system, such as SafeSeaNet and the long-range identification and tracking of vessels (LRIT), and to support EU operational reporting services, including the further development of the electronic transmission of reporting formalities including through the National Single Window (NSW) and the eManifest.
C.2.1 VESSEL AND PORT REPORTING
C.2.1 co-operates with Member States and the EU institutions to implement, maintain and develop the EU vessel traffic monitoring initiatives in the fields covered by Directive 2002/59/EC (as amended) and Directive 2010/65/EU, in particular through cooperating with Member States to operate SafeSeaNet, the European Union Long Range Identification and Tracking Cooperative Data Centre (EU LRIT CDC) and the LRIT International Data Exchange (LRIT IDE). In addition, assistance is provided to the European Commission and Member States for the LRIT issues within the International Maritime Organization (IMO).
The section is also responsible for the technical implementation of the Reporting Formalities Directive and in particular for the enhancement of the NSW, development of the eManifest, peer reviews, visits to Member States in the field of VTMIS. The section collaborates with the Commission and EUROSTAT for the development of maritime statistics and co-ordinates the training programmes related to all Department C maritime information applications.
C.2.2 MARITIME SUPPORT SERVICES
The MSS provides a 24/7 operational and technical service with responsibility for ensuring systems availability and stability by monitoring the continuity of the incoming and outgoing data flows, quality reporting and incident management linked with all Agency maritime applications. In the event of maritime emergencies the MSS acts as a single point of contact for mobilisation of EMSA operational services, and will report to EMSA and the Commission on maritime accidents in accordance with the EMSA contingency plan.
Unit C.3 - Maritime Surveillance
This unit as two main activities namely:
Managing the current requirements and potential developments of the maritime information services provided through the Agency to a range of (institutional) users.
Managing the sourcing and day-to-day operations of the Earth Observation data contribution from satellites and remotely piloted aircraft systems to the Agency’s maritime information outlook.
C.3.1 INSTITUTIONAL SERVICES
C.3.1 is responsible for the business management of the current range of maritime information services provided to different user communities. The ongoing development of the services is triggered through liaising with stakeholders, collecting and translating their business/data requirements into functional specifications. Users include EFCA, EUNAVFOR-Atalanta, EUNAVFOR-Sophia, Frontex, MAOC-N and the SafeMed and Tracea Cooperation Programmes.
C.3.2 EARTH OBSERVATION SERVICES
C.3.2. is responsible for the general sourcing and day-to-day provision of the extensive portfolio of satellite based earth observation data, as derived from Synthetic Aperture Radar and optical satellites, to support the operational requirements of multiple maritime user communities. This section manages CleanSeaNet, the European oil spill detection and monitoring service, as well as the implementation of Copernicus Maritime Surveillance Services as delegated by the Commission to the Agency.
C.3.3 RPAS SERVICES
C.3.3 is responsible for the general sourcing and day-to-day provision of Remotely Piloted Aircraft System based data, as derived from imagery and streamed video, to support the operational requirements of multiple maritime user communities. This is a new technical domain and will start with support for oil spill detection and monitoring (CleanSeaNet), ship source emission surveillance (SOx detection) as well as vessel detection. RPAS operational support to other services is under development and will be delivered as of 2017.
Unit C.4 - Digitalisation & Application Development
EMSA's applications are increasingly evolving to become a unified, integrated and comprehensive on-time maritime intelligence ecosystem, and Unit C.4 organises the application system architecture, delivery and validation of the EMSA systems. The unit is responsible for: the application delivery lifecycle; coordination with business units (Department B, C); coordination with operations (Unit C2.2–Maritime Support Services, Unit A3-Operations Support); technical specifications and technical consultations, and; the coordination of contracting companies. It is also responsible for integrated service design, facilitating dialogue with Member States and coordinating the development of integrated maritime systems at both the business and technical levels.
C.4.1 INTEGRATED SERVICES DESIGN
Section C.4.1 is responsible for the coordinated management of user requirements for integrated maritime services (IMS), and for ensuring the suitability, timeliness and adaptation of IMS-related EMSA maritime services to user needs of Member States. Work is undertaken to collect and translate requirements in functional service specifications; focussing on correct configuration of new services in accordance with requirements; collecting user feedback for improvement; and; supporting the integration of EMSA services with other EU maritime projects and systems.
C.4.2 APPLICATION DEVELOPMENT
Section 4.2 is responsible for the technical design, development and delivery lifecycle of EMSA applications. Focus is on the redesign of the applications to support their interoperability within an integrated maritime services environment. This must provide comprehensive, on-time information to the maritime users, while at the same time being prepared for the introduction of modern technologies and scalability to meet future performance requirements. The section is also responsible for the introduction of software architecture improvements.
C.4.3 TESTING AND APPLICATION MONITORING
Section 4.3 is responsible for the technical and business validation and verification of applications; application build management; application deployment and; the preparation of application monitoring systems. New releases are tested by the section before progressing to production. The section works on automation procedures in build and testing management.